Beneficiary organisations should always request `preferred evidence’ in the first instance. Alternative evidence or risk-based exceptions must not be used ahead of preferred evidence for reasons of convenience or simplicity.
Table 1: Preferred evidence for assessing ESF participant eligibility
| TYPE OF
CONDITION |
EXAMPLES OF ENTRY
CONDITIONS |
INDICATIVE LIST OF SUPPORTING DOCUMENTS
(NOT EXHAUSTIVE) (only one item from list required) |
| Basic rules to participate in the ESF programme
|
Legal right to live and work in the UK
during the period of ESF support
|
· Full passport (EU Member)
· ID cards from citizens from other EU Countries · Full passport (not EU Member State): Ø Passport either endorsed `indefinite leave to remain –proceed (settled status) or includes work or residency permits or visa stamps (unexpired) and all related conditions met Ø Some non-EEA nationals have an Identity Card issued by the Home Office in place of a visa, confirming the individual’s right to stay, work or study in the UK – these cards are acceptable • Letter from the UK Immigration and Nationality Directorate granting indefinite leave to remain (settled status) • Birth / adoption certificate (EU Member State) • Residency permits for foreign nationals (usually in a passport) • Marriage/civil partnership certificate (if partner has legal right to live in the UK and this can be evidenced). |
| Unemployment | Only for people
who do not work |
· DWP/Jobcentre Plus benefits
decision notification letter (for example JSA or new-style JSA) – new claims award / decision or change of circumstances decision letter. • Written confirmation / referral from DWP/Jobcentre Plus or a referral from Careers Service or similar. Where an individual is not engaged with DWP/Jobcentre Plus: written confirmation from a relevant third party that has been assisting the individual and so understands their current circumstances (for example, NGO, voluntary organisation, charity, third sector / not for profit organisation, social services or other professional providing support and guidance etc.) – but must be independent of the ESF project management and delivery team |
| Economically
inactive |
· Economically
inactive. • Only for people who do not work |
· Economic inactivity refers to people who are neither in employment nor `actively seeking work’ (unemployed). The Managing Authority recognises that trying to obtain evidence to `prove a negative’ is likely to be difficult. Evidence of being receipt of new-style ESA (such as a correspondence from DWP) would be acceptable evidence of inactivity Jobcentre).
· A 3rd party referral may also be acceptable as evidence if it is consistent with requirements set out in this guidance. Self-certification is the minimum acceptable evidence requirement for economic inactivity. It is important that any self-certified evidence is provided in line with the current 4-step verification methodology and self-certification guidelines |
| Age | Minimum age;
maximum age; age ranges |
Birth certificate
• Full or provisional driving licence (must be photo card) • Full passport • National Identity Card (EU) • Northern Ireland voter’s card • Employment contract / payslip (if date of birth is quoted) • Pension statement (if date of birth is quoted) • Evidence that in receipt of age-related state benefits • Letter/ confirmation from educational institution (if applicable) • Firearms certificate / Shotgun licence |
| Address /
geographic location of individual (YEI and projects specifying that participants must live in a specific geographic location). |
Please note that the
`category of region’ applies to the location of the ESF `operation’ and not the home address of the participant. For the purposes of recording and reporting headline MI data, the participant’s data will be linked to the appropriate ESF operation and its category of region. |
Home
• Letter / confirmation from home owner (family / lodging) • Either a provisional or full driving licence (EU) (but has to be the photo card) • Recent statement from bank / building society / credit card company / credit union • Evidence of registration on electoral roll • Benefits / State Pension notification letter • Recent utility bill or council tax demand / correspondence Tenancy agreement / documents • Mortgage statement / correspondence • HMRC correspondence • Rent card / statement • Solicitors correspondence |
How will your project deliver the intended results? Explain here more detail about the project, why is this the right intervention for the identified participants to achieve the intended results. Explain how the people or community accessing your services are disadvantaged. How do you know that people in your community want this project/activity? How will your local community benefit from this project? Have the participants already been identified? How will you recruit to the project?
