FAQ’s

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View our frequently asked questions. 

Applying

Applying is done via the Grants page which provides a summary of the funds that HIWCF manages. Click on the Fund name to see the Fund criteria, what causes the donor is supporting, and the requirements that any application needs to meet. If the fund is open a link to the online grant application form can be found on the Fund criteria’s page together with accompanying Guidance notes.

An average grant application process takes 10-12 weeks.

Grants are awarded during April, July, September and November and you will be informed via email of the Grant Panel’s decision. If you have not heard anything, please check your junk/spam inbox.

Yes, you can apply to more than one fund. However, due to high demand, a second application may not make it through to stage two of the application process. Generally, HIWCF does not give more than £5,000 to any one organisation in a year.

Yes, you can apply again provided that the monitoring for your previous grant has been completed.

Online Grant Application

Please check your junk/spam inbox as the registration email can sometimes be marked as spam. If the email has not arrived within 30 minutes, please try entering your email address again. If the email still has not arrived within 30 minutes, please contact online@hiwcf.com for assistance.

Generally, referees are either someone from the local authority, local voluntary services, or another organisation with similar activities and/or aims. Please note you will only be asked for a reference by a HIWCF Assessor if they consider it to be necessary.

Please check that you have corrected all highlighted validation issues.

Please wait for the form to finish processing. If you are uploading a large document, this may take some time. If the form stays ‘processing’ for longer than 30 minutes, you may wish to reload. Please note that reloading the form will lose any unsaved data.

Any unsaved data cannot be recovered. Please save frequently.

Yes, you can forward the link to your unique online form to others.

We will only need the signed and completed Section B and your latest annual accounts. Please email online@hiwcf.com advising that your documentation was previously submitted.

An automatic email will be sent to you after submission with a PDF copy of your application attached. Please check your junk/spam inbox. If the email does not arrive, please contact online@hiwcf.com.

Please email any amendments to online@hiwcf.com and quote your reference number contained in the same email as the link to your online form.

If you have any queries, please contact online@hiwcf.com

Grant Application

Our assessors may contact you if they have any queries about your application or organisation. Please answer their questions promptly by the assessor’s deadline or your application may not be able to proceed to panel.

Grant award payments are paid directly into your organisation’s bank account shortly after you receive your award letter.

Please check your junk/spam inbox for any communications. If there are none, please contact grantsadmin@hiwcf.com

Please contact grantsadmin@hiwcf.com for any enquiries about your grant application.

Monitoring

Your Monitoring form will be due shortly after the end of project date entered on your application and/or 12 months after the grant was awarded, whichever is sooner, unless otherwise specified.

Full details for what is required for monitoring can be found on the Monitoring form.

Please contact grantsadmin@hiwcf.com with full details about the situation.

Please contact grantsadmin@hiwcf.com for enquiries about your grant monitoring.

Online application form

We require a short statement describing the overall aims and objectives of your organisation, activities or services your organisation provides and any other organisations you work with.

For example: ‘We are a volunteer-led group which provides support to older people suffering isolation. We provide befriending and visits, and work with the local branch of Age UK/Age Concern.’

An organisation should have its own constitution, a management committee of at least three unrelated members who reside at different addresses and be independent of any other organisation.

Below are good examples of detailed project descriptions:

‘We would like to purchase some new camping equipment to replace our old tents and allow us to continue to take our 20 plus youth members, aged before 12-16, on camping trips across the county. We work with the local scouting movement and share equipment where possible.’

‘We would like to run a programme to help unemployed people into work by helping to find them work experience places, training courses and coaching for vocational qualifications. We will provide 2 hour weekly sessions on Monday and Wednesday, at Witemoore village hall. The programme will run for 16 weeks and support approximately 20 young people between 16-18 years and be supported by the local school and police constable. We would like funds to help pay for the hall hire and volunteer expenses.’

Please let us know about any income from activities: for example if any payments (i.e. subscriptions) are made by the participants?

Please explain how people or the community accessing your services are disadvantaged

How do you know that people in your community want this project/activity?

How will your local community benefit from this project?

For example, if you are asking for funds to help young people paint a mural on a wall somewhere in the community, the people directly benefitting are those young people who are painting, but the presence of the mural would then have a wider benefit to the rest of the community.

Please choose the Primary people/issues who will directly benefit from this project that you are seeking funding for. You may also tick the box for Secondary people/issues who will indirectly benefit.

Note: The primary beneficiaries are the people who will directly benefit; usually those participating in the project.

Please provide a breakdown of the costs related to your project such as volunteer expenses, staff costs, hall hire, equipment cost.

Include cost per hour, number of hours per week, number of weeks per year.

For example: Hall hire, £20 per hour, 4 hours per week, for 16 weeks = £1,280. Salary cost, £10 per hour, 4 hours per week for 52 weeks = £2,080

Please provide your organisation’s bank/building society account details. The ‘Bank Account Name’ would be the name of the organisation or group applying for the grant. Grant award payments are paid directly into this bank account.

In certain circumstances, if your group does not have its own bank/building society account, we may be able to pay the grant to another charitable organisation willing to receive and hold the funds on your behalf.

Signed Constitution – a constitution or set of rules must answer a few basic questions about your organisation and how it operates. For example: how many people are on your committee, when and where your committee meet on a regular basis and who can sign cheques or authorise online bank transactions.

Signed Accounts – these should cover the most recent 12 month period and must be signed by your accountants. We accept that organisations have different financial years, and it can take time to prepare accounts, so we will accept accounts where the financial period ended anytime within the last 18 months.

If you are a start-up and do not have any accounts you will need to provide a twelve month income and expenditure forecast.

Policies – please provide copies of your Child Protection/Vulnerable Adult policies and Safeguarding, Health and Safety, insurance, or other relevant documents.

Management Committee – please provide a list of full names and positions of all members of your Management Committee.

Declaration (Section B) this must be signed by a senior member of your organisation’s management committee, such as the Chair, Treasurer or Secretary.

Please contact online@hiwcf.com for enquiries about your online application form.